Document Controller

Company Description

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There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

Job Summary:

Responsible for the administration of a comprehensive document control system to support program-wide administrative, engineering, and operational activities. This role ensures timely, accurate, and systematic management of all project documentation in alignment with project and client requirements, with a particular focus on electronic document control through platforms such as Aconex.

Job Duties:

• Maintain and control all technical documentation including specifications, IFC and shop drawings, vendor documents, calculation sheets, and revision instructions, both electronically and physically.
• Ensure proper use and upkeep of the Electronic Document Management System (EDMS), particularly Aconex, for receiving, tracking, and distributing project documentation.
• Prepare and maintain accurate logs and registers such as Critical / Non-Critical Documents, GFC Drawings, Shop Drawings, RFIs, NCRs, CARs, and others as required for monthly progress reports.
• Issue documents using approved transmittal formats in accordance with project procedures to the client, consultants, site teams, and company stakeholders.
• Monitor incoming and outgoing correspondences, ensuring timely routing, response tracking, and archiving.
• Coordinate with Head Office and Vendors to obtain updated versions of all documents and ensure the latest revisions are distributed to relevant parties.
• Support the compilation and submission of final as-built documentation in compliance with approved document closeout procedures.
• Assist in the preparation of daily, weekly, and monthly reports by maintaining regular records of site document activity.
• Maintain the Master Document Register for each project and ensure readiness for progress reporting and milestone payment submissions.
• Track license registration and renewal requirements as per applicable project regulations.

Qualifications

Minimum Qualifications:

• Degree preferred but not essential; relevant certifications in document control are an advantage.

Experience:

• Minimum 7 years of experience in a similar role, preferably within a construction supervision or engineering design consultancy.
• Proven experience with Aconex on large-scale infrastructure, building, or industrial projects is essential.

Additional Information

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams part...