Executive Assistant

About the Role

We are looking for a proactive and highly organized Executive Assistant based in Dubai to provide comprehensive support to the Founder/President as part of Bitpanda’s global expansion from the UAE. The role combines business-related administrative responsibilities with personal executive support, ensuring smooth daily operations in both areas.

What You'll Do

• High-Level Calendar & Travel Management: Proactively manage complex executive calendars, prioritizing meetings across global time zones, and coordinating detailed end-to-end travel logistics and itineraries.
• Executive Communications & Meeting Support: Handle high-volume, sensitive communications, filtering and prioritizing correspondence. Prepare comprehensive meeting materials (briefings, agendas) and ensure diligent follow-up and action tracking.
• Financial & Administrative Oversight: Accurately manage executive expenses, reimbursements, and credit card reconciliation. Support key local administrative processes (e.g., visas, licenses, notary appointments).
• Strategic Liaison & Stakeholder Management: Serve as the primary, professional point of contact and liaison for all internal and external stakeholders, business partners, and household staff.
• Proactive Executive Enablement: Anticipate executive needs, oversee personal affairs (household management, appointments, private events), and proactively implement structure and efficiency across all daily professional and personal routines.