Procurement Administrator

Job Summary

The Procurement Administrator is responsible to support the procurement department in managing purchasing processes and maintaining accurate procurement records. They are responsible for assisting with the procurement of goods and services, processing purchase orders, and ensuring timely delivery of materials. Additionally, Procurement Administrators may be involved in vendor management, contract administration, and supplier relationship management. Their primary goal is to facilitate efficient procurement operations and contribute to the effective management of the organization's supply chain.

Job Responsibilities

• Send RFQ Enquiries to the Suppliers and follow up on obtaining initial offers and Negotiate to the final deal.
• Receive and review the Purchase Requests from the Projects and Subsidiary Business Units on daily basis.
• Ensure that the supplier’s rate are matching with the approved standard rate (%below market rate).
• Submit the quotation for management and project approval and waiting for the LPO.
• Ensure that the supplier delivered requested equipment / materials on agreed time and date.
• Keep full documents of all suppliers quotation, CBS and other necessary documentations.
• Manage financial and budgetary based on the assigned area of responsibility.
• Lead the delivery of the savings and operating cash flow programmed in his/her categories (products/services).
• Continuously drive operational excellence in strategic sourcing.
• Adapt Company–wide use of best practices to support the organization in achieving strategic objectives and maximize business opportunities.
• Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies.

Job Knowledge & Skills

• Profound knowledge of the requirements for best-in-class purchasing capabilities and a strong expertise and credibility in all areas of purchasing.
• Proficiency in Microsoft Office and purchasing software.
• Strong communication and negotiation skills.
• Good analytical and strategic thinking skills.
• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus

Competencies

• Resilience
• AI Fluency
• Quality
• Leadership
• Purchasing Procedures L2
• E-Procurement Tools L2
• Business Processes L2
• Supply Chain Management L2
• Agility
• Purchasing Reporting L2

Education

Bachelor's Degree in Business Administration or Accounting