Required Admin Executive

Summary

The Admin Executive plays a vital role in ensuring the smooth and efficient operation of school administrative functions within a professional educational environment. This position requires a detail-oriented and proactive individual who excels in organizing office workflows, managing confidential records, and supporting staff and management through effective communication and coordination. The ideal candidate will contribute to maintaining a well-structured, productive, and organized workplace by managing daily administrative tasks, supporting internal operations, and ensuring compliance with record-keeping standards.

Responsibilities

• Manage daily office administration to support seamless school operations
• Maintain accurate staff files, student records, and key administrative documents
• Handle emails, phone calls, official correspondence, and scheduling of meetings and appointments
• Coordinate calendars, internal communications, and cross-departmental activities
• Prepare reports, spreadsheets, and documents using MS Office and Google Workspace
• Monitor office supplies and ensure an organized, efficient work environment
• Provide administrative support to management and school staff as needed
• Maintain secure and systematic filing processes while safeguarding confidential information
• Assist with day-to-day activities to promote productivity and operational effectiveness

Requirements

• 2 to 5 years of experience in administration, office coordination, or a similar role
• Bachelor’s Degree in Business Administration, Accounts, Commerce, or a related field (preferred)
• Proficient in Microsoft Office Suite, particularly Excel and Word
• Experience with Google Workspace tools such as Google Docs and Sheets
• Strong communication, organizational, and multitasking abilities
• Ability to work independently and manage competing priorities effectively
• Fluent in English (essential)
• Arabic language proficiency considered an advantage
• Prior experience in a school or educational institution is a plus